2018 Innovation Grand Prix Regulations

Article 1 – Objectives and Organization

The 2018 Innovation Grand Prix are intended to encourage, support and showcase young innovative companies.
Innovation is understood to mean a pioneering technology, procedure or service that could be widely disseminated.

The Innovation Grand Prix are organized by Paris&Co with the support of the City of Paris.

Prizes will be awarded in each of the 5 following categories:
    Energy & Mobility
    Mobile & connected city-dwellers
    Reinventing user experience
    Moonshot 2040 (category open to French and international companies, research laboratories, associations and NGOs)

The call for projects closes on Wednesday 22 August 2018 at 12:00 for the first 4 categories and Wednesday 10 October 2018 the Moonshot 2040 category.
The awards ceremony will take place on 11 December 2018 at the “Cité de la Mode et du Design” in Paris.

UPDATE AUGUST 22, 2018: the closing date for applications for the first 4 categories has been postponed to August 24, 2018 at 6pm.

UPDATE OCTOBER 10, 2018: the closing date for applications for the Moonshot 2040 category has been postponed to October 16, 2018 at 11:59pm.

Article 2 – Definition

The terms set out below have the following meanings:

“Competition”: the “Innovation Grand Prix” competition organized by the City of Paris and Paris&Co.

“Company”: Any independent legal entity able to show proof of incorporation such as a K-bis or equivalent, SMEs (according to the EU definition, companies with less than 50% of equity held, directly or indirectly, by corporations larger than the EU definition of an SME), SMEs and large corporations (for the Moonshot 2040 category only) less than 5 years old on 11 December 2018, whose headquarters are located in the Ile de France region, and represented by one of its directors.

“Prizewinner”: Company or legal entity chosen as the winner in the category and/or special distinction competition in which it participated, in the framework of the Innovation Grand Prix.

“Organization”: Corresponds to Paris&Co and the secretariat of the competition.

Article 3 - Applications and Admissibility

Entities eligible for participation : Any independent legal entity able to show proof of incorporation such as a K-bis (SMEs according to the EU definition, i.e. companies with less than 50% of equity held, directly or indirectly, by corporations larger than the EU definition of an SME) less than 5 years old on 11 December 2018, whose headquarters or secondary establishment generating employment are located in the Ile de France region (7 years for the E-health category); the entity must be nominally represented by one of its directors. The company must be created by 22 August 2018 at the latest (Wednesday 10 October 2018 for the Moonshot 2040 category). In the case of a secondary establishment located in Paris, the candidate must provide proof of employment in the Ile de France region, in the form of a signed lease, incubation contract, etc.

The following applicants are eligible for the Moonshot 2040 category:
a company, regardless of its size, research laboratory or association, nominally represented by one of its directors (the company must be officially incorporated by Wednesday 10 October 2018 at the latest). The category is also open to researchers from public or private establishments, able to provide sufficient proof of concept studies for the project submitted.

May not participate: members of the various juries, experts called upon within the framework of this competition, as well as members of their families (partners, ascendants, descendants and first degree relatives), employees of the City of Paris and Paris&Co.

The applicants of previous editions of International Innovation Awards may compete with the exception of winning companies.

Each applicant company may only present one application per year.

Article 4 – Evaluation Criteria

The project evaluation is based on:

  • the innovative nature of the proposed technology or service,
  • the project’s economic viability and its potential for job creation,
  • the value-add of the project for the City of Paris in terms of social, ecological or economic impact (with the exception of applicants for the Moonshot 2040 category),
  • the quality of the team.

Article 5 – Creation of the file

The application file shall be available from August 22th, 2018 (to October 10th, for Moonshot 2040 category) on the https://www.grandsprixinnovation.paris/en/ website. The entire procedure must be completed in paperless format.

The duly completed application file must be returned in electronic form in the personal space section of the https://www.grandsprixinnovation.paris/en/ website.

In order for the file to be taken into account, the applicant must validate the submission of their file in their personal space before August 22th, 2018 for french competitors of others categories (to October 10th, for Moonshot 2040 category).

The applicants undertake to provide the following elements:

  • An executive summary of a maximum of 5 pages; you may use the questions in the detailed plan as a guide (all researcherscompeting in the Moonshot 2040 category must submit proof of concept demonstratingfeasibility, at a minimum).
  • Proof of company incorporation such as a “K bis” form, dated less than 3 months from the application deadline of 22 August 2018 (Wednesday 10 October 2018 for the Moonshot 2040 category) - not applicable for non French applicants
  • Supporting documents in the “attachments” tab of your personal space: press kit, customer testimonials, diagrams, illustrations, studies, CVs, financial components, and all other information you feel is necessary in order to complete your file.

In the event that the application file proves to be incomplete, the Organization may ask the participating Company to complete it.

The online application form must be fully completed. Clearly indicate the category in which the applicant chooses to compete. Each applicant may only compete in one category.

In the event of technical problems, please email chloe.vincent@www.grandsprixinnovation.paris.

The detailed description of the project must include the information listed on the form and in the detailed plan as far as possible.

The application form must be completed ONLY in the French language (in English for international companies and researchers competing in the Moonshot 2040 category).

The names of the files submitted must include the project name and must not contain any special characters (%,*,€, etc.).

All incomplete application files are liable to be considered as inadmissible in the eyes of the jury.

A notification shall be sent to incomplete submissions 2 weeks before the closing date for submissions.

The deadline for application submissions for the Innovation Grand Prix is August 22th, 2018 (to October 10th, for Moonshot 2040 category).

Article 6 – Administrative follow-up of files

Files may not be returned to applicants.

For all questions regarding the administrative follow-up of files, please email chloe.vincent@grandsprixinnovation.paris

Article 7 – Legitimacy of applications

Participation in the Competition implies acceptance and compliance with the provisions of these regulations.

In general and regardless of the type of project, the applicants must provide a comprehensive and honest description of the status of their project, particularly with regard to intellectual property. Any case of non-compliance may result in the exclusion of the applicant.

Article 8 – Selection and Jury

The technical secretariat of the Innovation Grand Prix shall organize the reception, registration, examination and technical selection of files and shall inform applicants of the results of the various selection stages.

Juries of experts shall be constituted (one for each category) which shall be responsible for naming the finalists and the winners.

The finalists must present their project to the jury on the date set. Any absence at the presentation shall result in the disqualification of the file. The winners shall be named from among these finalists.

The results of the deliberations shall remain confidential until the date of the 2018 Innovation Grand Prix, set for the 11 December 2018.

Jury deliberations are entirely independent and the jury, at its sole discretion, may designate two or more prizewinners in the same category. In such a case, the award money is equally divided between the co-prizewinners. The jury may also choose not to designate a winner in any category or special distinction competition, according to the quality of applications received.

Article 9 - Prize

Prizes will be awarded to category winners in entities that are still active on 11 December 2018. The disbursement period is roughly 3 months after 11 December 2018; payment will be made by Paris&Co upon presentation of an invoice by the prizewinner.

The 10 finalists of the Moonshot2040 category may request reimbursement of their travel expenses to Paris on 10 and 11 December 2018 upon presentation of receipts. 
Limited to € 500 tax exclusive for French (except those living in Ile de France) and European finalists (including the UK and other non-member countries of the EU located in continental Europe) and €1,000 tax exclusive for non-Europeans.

Each winner of each category will receive:

- a Prize of €12,000

Article 10 – Commitments of the Winners

The competition applicants undertake to:

• Provide the required information concerning them in good faith and respond to any request made by the Organisation.

• Adhere strictly to the criteria for participation in the Competition.

• Comply with the legal and regulatory provisions applicable to the project they submit to the juries and the competition commissions, particularly the provisions relating to tax law, labour law, intellectual and industrial property rights including trademarks, patents, copyright, and database rights, without this list being exhaustive.

• Acknowledge that any lack or delay in communicating the elements required for the examination of their application file may result in the rejection of this application and that the Organisation shall not be held liable.

Submit an Extrait K-Bis of less than 3 months when you register for the competition (not applicable for non French applicants).

The winners of the 2018 Innovation Grand Prix undertake to:

Applicants must be personally and actively invested in achieving project goals with a view to enhancing the development of the greater Paris area (except for Moonshot 2040 category finalists)

• Indicate in all communications and declarations that they are 2018 Innovation Grand Prix winners.

• Provide all information on the progress of their project at the request of the City of Paris or Paris&Co, particularly by responding to annual surveys, until the fifth consecutive year following the attribution of the 2018 Innovation Grand Prix.

Article 11 - Advertising and Communication

The applicants and winners authorize Paris&Co and the City of Paris to:
• Publish their non-confidential description of their project indicated on the application file, within the framework of information and communication activities related to the 2018 Innovation Grand Prix without claiming any right, of any kind.

This provision concerns all corporate and public communications materials: files, press releases, websites, video records.

Article 12 - Confidentiality

The members of the jury and persons having access to the files submitted within the framework of the 2018 Innovation Grand Prix undertake in writing to treat as confidential the information provided by the Companies with the exception of elements necessary to communication related to the Competition.The members of the jury having access to the files submitted within the framework of the Competition shall have signed a confidentiality agreement, in which they undertake to treat all of the information relating to projects other than those selected as strictly confidential.

Article 13 - Image rights

By accepting the rules, the candidate declares that he accepts that Paris&Co can freely record and use his / her image and remarks at the Innovation Grand Prix (videos of the finalists broadcast on the awards ceremony evening and on the Innovation Grand Prix website and photos and videos of the Innovation Grand Prix ceremony evening on 11th December 2018 at the Cité de la Mode et du Design), and the day before.

The dissemination and exploitation of these images, words and documents may be carried out by means of websites, press, films and photo libraries, accessible without any access restrictions and without remuneration of the person concerned, for an unlimited period of time, in whole or as extracts.

Paris&Co remains at the disposal of the candidate should they have any complaints concerning photos and videos that could be taken on the day of the event and published.

Article 14 - Data protection

Paris&Co, headquartered at 157, Boulevard Macdonald, 75019 Paris, is committed to protecting your privacy. We use personal data collected from candidates solely for informational and communications purposes for the Innovation Grand Prix and other events organized by Paris&Co. Paris&Co does not share your personal data with any third parties, partners or service providers, in any format whatsoever, for any other purposes unrelated to the competition.
Applicants have the right to access the personal information we hold, and to ask that their personal information be corrected or updated at any time and/or deleted after the competition ends on 12 December 2018.
To do this, or for any further information regarding the use of your data, please contact us: donneespersonnelles@parisandco.com

   Article 15 - Disputes

The act of submitting a participation file implies the applicants’ unqualified acceptance of the present regulations, with no possibility of complaint with regard to the results, which shall not be contested, given that the juries are the supreme authorities and have no obligation to justify their decision.