2019 Innovation Grand Prix Regulations

Article 1 – Objectives and Organization

The Innovation Grand Prix encourage, support and showcase young innovative companies.
Innovation is understood to mean a pioneering technology, procedure or service that could be widely disseminated.


The Innovation Grand Prix are organized by Paris&Co with the support of the City of Paris.

Prizes will be awarded in each of the 4 following categories:
    Energy & mobility
    E.health
    Reinventing user experience
    African Living Cities
    Paris 2040 : for this category, refer to the specific regulations by clicking here.

The call for projects closes on 23 August 2019 at 12:00 for the first 3 categories and 3 October 2019 for the African Living Cities category.
The awards ceremony will take place on 11 December 2019 at the “Hôtel de Ville” in Paris (Paris City Hall).

Article 2 – Definition

The terms set out below have the following meanings:

“Competition”: the “Innovation Grand Prix” competition organized by the City of Paris and Paris&Co.


“Company”: Any independent legal entity able to show proof of incorporation such as a K-bis or equivalent. It must be a small business (“SME” according to the EU definition, that is companies with less than 50% of equity held, directly or indirectly, by corporations larger than an SME) or an intermediate-sized enterprises (“ETI”) less than 5 years old on 11 December 2019, whose headquarters are located in the Ile de France region (or in Africa for the African Living Cities category), and represented by one of its directors.


“Prizewinner”: Company or legal entity chosen as the winner in the category and/or special distinction in which it participated, in the framework of the Innovation Grand Prix.

“Organization”: Paris&Co and the secretariat of the competition.


Article 3 - Applications and Admissibility


Entities eligible for participation : Any independent legal entity able to show proof of incorporation such as a K-bis (SMEs according to the EU definition, i.e. companies with less than 50% of equity held, directly or indirectly, by corporations larger than the EU definition of an SME) less than 5 years old on 11 December 2019 (7 years for the E.health category). Company headquarters or any secondary establishment generating employment must be located in the Ile de France region; the entity must be nominally represented by one of its directors. The company must be created by 23 August 2019 at the latest. In the case of a secondary establishment located in Paris, the candidate must provide proof of employment in the Ile de France region, in the form of a signed lease, incubation contract, etc.

The following applicants are eligible for the African Living Cities category:
Any independent legal entity able to show proof of incorporation such as a K-bis (SMEs according to the EU definition, i.e. companies with less than 50% of equity held, directly or indirectly, by corporations larger than the EU definition of an SME) less than 5 years old on 11 December 2019, headquartered in Africa and nominally represented by one of its directors. The company must be officially incorporated by 3 October 2019 at the latest.

Ineligible to participate: members of the various juries, experts called upon within the framework of this competition, as well as members of their families (partners, spouses, ascendants, descendants and first-degree relatives), employees of the City of Paris and Paris&Co.

The applicants of previous editions of International Innovation Awards may compete, except for prior prizewinners.

Each company may only present one application per year.


Article 4 – Evaluation Criteria


Project evaluation is based on:

  • the innovative nature of the proposed technology or service,
  • the project’s economic viability and its potential for job creation,
  • the value-add of the project for the City of Paris in terms of social, ecological or economic impact (impact of the project on cities for the African Living Cities category),
  • the quality of the team.



Article 5 – Creation of the application file


The application file shall be made available on the website https://www.grandsprixinnovation.paris/en/.

The entire application must be completed in paperless format.

The duly completed application must be returned in electronic form in the personal space section of the https://www.grandsprixinnovation.paris/en/ website.

For the file to be considered, applicants must validate file submission on or before Friday 23 August 2019 at 12:00 noon (Thursday 3 October 2019 for the African Living Cities category) in their personal space on the website https://www.grandsprixinnovation.paris/en/.

Applicants must provide the following elements:
    • Proof of company incorporation such as a “K bis” form, dated less than 3 months from the application deadline of 23 August 2019 (Thursday 3 October 2019 for the African Living Cities category).
    • A business plan following the template provided on the website:
download.
    • The company financing plan.

In the event an application file proves to be incomplete, the Organization may ask the participating Company to complete it.

The online application form must be fully completed. Clearly indicate the category in which the applicant chooses to compete. Each applicant may only compete in one category.

In the event of technical problems, please email: chloe.vincent@www.grandsprixinnovation.paris.

The detailed description of the project must include the information listed on the form and in the detailed plan as far as possible.

The application form must be completed ONLY in the French language (in French or English for the African Living Cities category).

The names of the files submitted must include the project name and must not contain any special characters (%,*,€, etc.).

All incomplete application files are liable to be considered as inadmissible by the jury.

A notification shall be sent to incomplete submissions 2 weeks before the closing date for submissions.

The deadline for application submissions for the Innovation Grand Prix is 23 August 2019 (Thursday 3 October 2019 for the African Living Cities category).


Article 6 – Administrative follow-up


Application files shall not be returned to applicants.

For all questions regarding the administrative follow-up of application files, please email chloe.vincent@grandsprixinnovation.paris

Article 7 – Eligibility of applications


Participation in the Competition implies acceptance and compliance with the provisions of these regulations.

As a general rule, and regardless of the type of project, the applicants must provide a comprehensive and honest description of the status of their project, particularly with regard to intellectual property. Any case of non-compliance may result in the exclusion of the applicant.


Article 8 – Selection and Jury


The technical secretariat of the Innovation Grand Prix shall organize the reception, registration, examination and technical selection of files and shall inform applicants of the results of the various selection stages.

Juries of experts shall be constituted (one for each category) which shall be responsible for naming the finalists and the winners.

The finalists must present their project to the jury on the date set. Any absence at the presentation shall result in the disqualification of the file. The winners shall be named from among these finalists.

The results of the deliberations shall remain confidential until the date of the 2019 Innovation Grand Prix, scheduled on 11 December 2019.

Jury deliberations are entirely independent and the jury, at its sole discretion, may designate two or more prizewinners in the same category. In such a case, the award money is equally divided between the co-prizewinners. The jury may also choose not to designate a winner in any category or special distinction competition, according to the quality of applications received.

African Living Cities category: the jury will select 5 finalists and invite them to come pitch their project in Paris on 10 December 2019. Applicants who do not appear for the jury presentation will be disqualified. The category winner will be chosen on 11 December 2019, the date of the awards ceremony for the 2019 City of Paris Innovation Grand Prix.

Article 9 - Prizes

The winner of each category will receive:
- a cash prize of €12,000

Prizes will be awarded to category winners in entities that are still active on 11 December 2019 and throughout the disbursement period. The deadline for disbursement is at least 3 months after 11 December 2019; payment will be made by Paris&Co upon presentation of an invoice by the prizewinner.

The 5 finalists of the African Living Cities category may request reimbursement of their travel expenses to Paris on 10 and 11 December 2019, upon presentation of receipts. Limited to €1,000 tax exclusive per application.


Article 10 – Commitments of the Winners


The competition applicants undertake to:
• Provide the required information concerning them in good faith and respond to any additional requests made by the Organization.
• strictly adhere to the criteria for participation in the Competition.
• Comply with the legal and regulatory provisions applicable to the project they submit to the juries and the competition commissions, particularly the provisions relating to tax law, labor law, intellectual and industrial property rights including trademarks, patents, copyright, and database rights, etc.
• Acknowledge that any lack or delay in communicating the elements required for the examination of their application file may result in the rejection of this application, and that the Organization shall not be held liable.
• Submit an Extrait K-Bis of less than 3 months when you register for the competition (or similar proof of incorporation for applicants in the African Living Cities category).

The winners of the 2019 Innovation Grand Prix agree to:
• be personally and actively invested in achieving project goals with a view to enhancing the development of the greater Paris area (except for African Living Cities category finalists)
• publicize in all media communications and declarations that they are 2019 Innovation Grand Prix winners.
• provide information on the progress of their project at the request of the City of Paris or Paris&Co, by responding to annual surveys, until the fifth consecutive year following the 2019 Innovation Grand Prix.



Article 11 - Advertising and Communication


The applicants and winners authorize Paris&Co and the City of Paris to:

• publish non-confidential descriptions of their project as indicated on the application file, within the framework of information and communication activities related to the 2019 Innovation Grand Prix without claiming any right, of any kind.

This provision concerns all corporate and public communications materials: files, press releases, websites, video recordings.


Article 12 - Confidentiality


The members of the jury and persons having access to the files submitted within the framework of the 2019 Innovation Grand Prix undertake in writing to treat as confidential the information provided by the Companies with the exception of elements necessary to communication related to the Competition. The members of the jury having access to the files submitted within the framework of the Competition shall have signed a confidentiality agreement, in which they undertake to treat all of the information relating to projects other than those selected as strictly confidential.


Article 13 - Image rights


By accepting the rules, applicants give Paris&Co the right to freely record and use his / her image and remarks at the Innovation Grand Prix (videos of the finalists broadcast at the awards ceremony evening and on the Innovation Grand Prix website, photos and videos of the Innovation Grand Prix ceremony on 11 December 2019 at Paris City Hall), and the day before.

The diffusion and exploitation of these images, words and documents may be carried out by means of websites, press, films and photo libraries, accessible without any access restrictions and without remuneration of the person concerned, for an unlimited period, either fully or in the form of extracts.

Paris&Co remains at the disposal of applicants for any complaints concerning photos and videos that may be published on the day of the event.


Article 14 - Data protection


Paris&Co, headquartered at 157, Boulevard Macdonald, 75019 Paris, is committed to protecting your privacy. We use personal data collected from candidates solely for informational and communications purposes for the Innovation Grand Prix and other events organized by Paris&Co. Paris&Co does not share your personal data with any third parties, partners or service providers, in any format whatsoever, for any other purposes unrelated to the competition.

Applicants have the right to access the personal information we hold, and to ask that their personal information be corrected or updated at any time and/or deleted after the competition ends on 12 December 2019.

To do this, or for any further information regarding the use of your data, please contact us: donneespersonnelles@parisandco.com


Article 15 - Disputes


The act of applying for this competition implies the applicants’ unqualified acceptance of the present regulations; applicants waive the right to file complaints with regard to the results, which shall not be contested; all jury decisions are final, and the jury has no obligation to justify its decision.

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